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Insure your company and employees prosperity
Trustifi vilepuhuja teavituskanal | The channel for reporting occupational violations
What type of organisation are you?
Organisation scope
Kas erinevatel inimgruppidel peab olema eraldi võimalus rikkumisest teavitada?
Teavituskanal on turvaline veebivorm või link, kust saab anonüümselt probleeme teatada. Näiteks koolil võib olla üks kanal õpetajatele ja teine õpilastele; omavalitsusel töötajatele ja elanikele.
Do you operate as multiple legal entities or subsidiaries?
Legal obligation
This is general guidance, not legal advice. For an accurate assessment of your obligations and compliance, consult a specialist.
Do you currently have a reporting channel?
This is general guidance, not legal advice. For an accurate assessment of your obligations and compliance, consult a specialist.
This is general guidance, not legal advice. For an accurate assessment of your obligations and compliance, consult a specialist.
What solution do you currently use?
Having a channel does not automatically mean delicate data is protected.
This is general guidance, not legal advice. For an accurate assessment of your obligations and compliance, consult a specialist.
Enne käivitamist: kriitilised kontrollpunktid
Hinda oma plaanitavat lahendust. Kui vastused on ebakindlad, käsitle neid riskina.
Anonymous reporting is available
Data is stored and processed in the EU/EEA
Role-based access — designated handlers only
Reporter identity is technically segregated when anonymous
Encrypted data transmission and storage
Immutable activity logs (who viewed, what changed)
Acknowledgement of receipt within 7 days
Written procedure and responsible persons are defined
This is general guidance, not legal advice. For an accurate assessment of your obligations and compliance, consult a specialist.
Deeper check
Rate each point against your current solution. If you prefer not to answer, skip the item — it will not be counted as a gap.
See kontroll ei hõlma kõiki GDPR ja TÕRTKS nõudeid (nt eriliigi andmed, DPIA, andmesubjekti õigused). Vaata täielikku nimekirja.
Vaata täielikku GDPR kontrollnimekirjaA. Legal and procedural compliance
Anonymous reporting is available
Dedicated confidential channel (not only management email)
Written procedure and responsible persons are defined
Acknowledgement of receipt within 7 days
Substantive follow-up within 3 months
Covers employees, contractors, and other persons listed in law
Separate channels where needed (e.g. staff vs residents/students)
B. Data integrity and GDPR
Clear lawful basis and documented processing instructions
Data is stored and processed in the EU/EEA
Role-based access — designated handlers only
Reporter identity is technically segregated when anonymous
Encrypted data transmission and storage
Immutable activity logs (who viewed, what changed)
Retention periods and secure deletion are defined
Need-to-know principle is technically enforced
Structured cases and secure two-way communication
Two-way anonymous communication without exposing identity
Data breach detection and notification procedures
DPAs with subprocessors handling report data
C. Juhtimine ja täiendavad GDPR nõuded
Eriliigi andmete (nt tervise, poliitiliste vaadete) töötlemise alus ja kaitse on kaetud
Retorsioonikeeld on dokumenteeritud ja teada töötajatele
Töötajad ja muud teavitajate ringid teavad kanalist ja kasutamisest
Menetlejad on sõltumatud, koolitatud ja huvide konflikt on maandatud
This is general guidance, not legal advice. For an accurate assessment of your obligations and compliance, consult a specialist.
This is general guidance, not legal advice. For an accurate assessment of your obligations and compliance, consult a specialist.
What is whistleblower notification channel?
The whistleblower's notification channel, i.e. the violation notification system, allows employees and related parties to report violations confidentially and securely. In addition to the legal duty, such a solution is important for organizations to help detect and prevent fraud, harassment, and other illegal and unethical activities.
REMEMBER! An unnoticed violation can lead to irreversible damage to the company's reputation.
Starting in 2025, companies with 50 or more employees have a legal obligation to create a confidential whistleblowing channel. Give the opportunity to inform and get valuable feedback!
For business customers
At Trustif, we don't want to be mere mediators of complaints and concerns. We also want to offer our customers a helping hand in solving the situations that have arisen, which is why we are also qualified to advise you on accounting and legal issues. Our good cooperation partners are recognized lawyers and accountants who are not afraid of challenges and also more complicated situations.
In doing so, we value discretion - all company data and collected information are between the customer and the service provider, and it is disclosed to third parties only with the written consent of the customer.
To the municipality
In addition to commercial enterprises, the obligation to set up a notification channel also applies to the authorities of a local government unit and its managed institutions with 50 or more employees, or to a local government unit with 10,000 or more inhabitants.
What are the legal obligations of municipalities:
• At least one secure and confidential reporting channel must be established, which must allow individuals to report violations in writing and/or verbally, e.g. via e-mail or online platform
For schools
Give pupils a confidential way to speak up
With Trustif, pupils can raise problems confidentially, which makes it easier for schools to find solutions.
Information channel for schools:
• Protect your school's reputation
• Reduce bullying
• Make your school safer and ensure the common well-being of the school family.
• Collect student feedback on the organization of school life and study
Use the anonymous channel for development purposes as well. Give students and teachers the opportunity to give constructive or positive feedback on the organization of the study!
Trustif allows schools two separate communication channels: Keep your students, but don't forget the teachers and the rest of the staff too!
Use the feedback you receive to make your school a better and safer place!
Trustif functions
Communication
Anonymous two-way communication makes it possible to collect more information about the message and give feedback to the informant
When choosing a notification channel service provider pea silmas
Breach notifications and their management must be securely archived for 3 years
Trustif enables confidential reporting and technical anonymity so identity is protected
Notification must be received within 7 days at the latest
The reporter must also receive feedback when the handling of the report is completed
On follow-up measures, the reporter must receive feedback within 3 months at the latest
A website or software that collects HTTP cookies does not guarantee complete anonymity of the informant
According to the field of activity, the system must also comply with the GDPR (data protection) and NIS 2 (cyber security) directives
Get in touch
What sets us apart from the competition?
We are independent partners
Should your company's critical information be handled by an auditing company?
Transparent and fixed pricing
Our package solutions are simple and clear - there are no hidden fees and pricing is fixed regardless of the number of notifications
Solution oriented
Our recognized partners in the accounting and legal fields are ready to advise you in resolving violations.
Intuitive and reliable
easy-to-use and comprehensive management software just for your team.
A package solution just for your needs
We will find the most suitable solution together To you!
Contact information
Contact us and let's start a joint journey to creating a safe and open work environment.
+372 5346 6394
info@trustif.ee